Executive Assistant General Job Information Job Title: Executive Assistant Department: Executive Office Reporting Line: Executive Director / Senior Leadership Location: King Faisal Specialized Hospital / Riyadh, KSA Job Grade: TBC Role Summary The Executive Assistant provides high-level executive, operational, and coordination support to senior leadership, ensuring seamless execution of strategic priorities. The role acts as a central coordination hub across departments, ensuring alignment, follow-through, and effective communication. Key Responsibilities 1. Executive Office & Priority Management Manage complex and dynamic calendars, ensuring prioritization of strategic initiatives, leadership engagements, and governance requirements Anticipate scheduling conflicts and proactively resolve them while optimizing leadership time utilization Prepare high-quality briefing materials, including background notes, summaries, presentations, and decision-support documents 2. Strategic Execution & Follow-Up Track execution of leadership priorities and cross-functional initiatives Maintain structured trackers and dashboards to monitor progress, deadlines, and accountability Follow up with internal stakeholders to ensure timely delivery and escalate delays where necessary 3. Governance & Decision Support Coordinate executive committees, steering committees, and governance forums Prepare agendas aligned with business priorities and decision requirements Document key decisions, risks, and action items, ensuring full traceability and closure 4. Stakeholder & Communication Management Act as the primary coordination point between leadership and internal/external stakeholders Draft executive communications, reports, and official correspondence Handle confidential and sensitive information with professionalism and discretion 5. Operational Excellence & Process Improvement Maintain structured documentation, filing systems, and records Coordinate logistics for executive meetings, events, and external engagements Continuously improve administrative and coordination processes Key Performance Matrix Ensure optimal utilization of executive time through effective scheduling and prioritization Maintain high completion rate of action items within agreed timelines Deliver high-quality executive materials with minimal rework Demonstrate proactive stakeholder coordination and responsiveness Ensure governance meetings are structured, documented, and tracked to closure Qualifications Bachelor’s degree in Business Administration or related field 6–10 years supporting senior executives Core Competencies Executive Coordination Communication Excellence Confidentiality Organizational Effectiveness Stakeholder Management